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IT Newslett for Staff - Mar 2018
for StaffMar 2018

Decommissioning of Lotus Notes Services – 1 Apr 2018


As the Lotus Notes applications have been migrated to alternative platforms, we will proceed to shut down the Lotus Notes servers on 1 Apr 2018.

M:\ Drive services will also be decommissioned as it has been superseded by EasiShare.



1. If you wish to read from your old Lotus Notes archives, please do the following:

a) Backup your Lotus Notes ID file (eg. and write down the
    password. Keep them securely as they cannot be retrieved once
    Lotus Notes is shut down.


b) Backup Lotus Notes Archives (.nsf files) if you have old email

    archives that you wish to access for future reference.


c) Forgotten Lotus Notes password? Please approach IT Helpdesk to

    reset prior to 31 Mar 2018.


2. If you have important files in M:\ drive, copy folders and files from "M:\" drive to

    your EasiShare online storage as backup.

EasiShare – Have you claimed your 50GB of online storage?


EasiShare provides full time staff with 50GB of online storage space to back up your working files from NICE (NP-issued Centrally-managed Equipment) notebook.


NP data should be accessed, processed and stored only from NICE equipment. 

EasiShare provides a secure means of having a copy of your data online anytime, whether you are on campus or connecting from home using VPN. Hop on now!


The online guide for the setup is as follows:

Reminder: Data Protection Self-check


Are your data well-protected?  Do a self-check:

a) Do you physically secured your notebook and portable storage media at all times?


b) Do you lock your computer screen before walking away from your notebook?


c) Did you have to key in your BitLocker password when you start up your notebook?


d) Do you encrypt your portable storage media (e.g. portable harddisks and

     thumbdrives) before storing NP classified data or other personal data on them?


e) Do you set a password on your Excel or Word document containing personal data

    before sending them via email?


See NP Acceptable Use Policy for more information.

IT Security Awareness Briefing Slides


IT Security Awareness Briefing is held by yearly to keep staff updated on the latest NP IT Security Policies and security landscape.


If you missed the briefings held last Dec 2017 or would like a refresher, please click HERE for the presentation slides.


System Maintenance

No scheduled maintenance for the month of Mar.

Please email to should you require further information or clarification.

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