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IT Newslett for Staff - Jul 2015
for StaffJul 2015

Upgrade To MS Office 2013

The new Microsoft Office 2013 installer is now available to staff, with new features such as Skype for Business, One Drive for Business and Outlook 2013.

As NP Lotus Notes will be migrating to Outlook 2013 in December 2015, upgrading your Office 2010 to the latest Office 2013 will save you the hassle of installing the Outlook client later.

Click here to learn how to upgrade your Office 2010 to Office 2013 now.

Prevention Of Personal Data Disclosure

To minimise unintended disclosure of personal data, IDA has introduced 2 new policies under the IM8 Data Management. In a nutshell,

Rule #1

Schools and departments shall ensure that their Officers are granted access to classified information on a need-to-know basis, i.e. for official duties or to support business functions. Access rights should be reviewed on a regular basis.

Rule #2

Schools and departments shall ensure that their Officers protect Personal Data to minimise unintended disclosure by:

  • use Rights Management (Rights Management) to protect Microsoft Office documents. For non-MsOffice documents such as PDF files, use a strong password to secure it especially if it contains sensitive or personal data. Use encrypted transmission channels where available to protect documents shared
  • re-check the addresses of email recipients before clicking on the send button. This will help to minimise sending to the wrong parties. Maintaining a mailing list for regular mass communications would also help in reducing error
  • use BCC when mass mailing to public to mask the addresses of the recipients

When sharing personal information with external parties, first, obtain consent from the individual(s) concerned and second, request the data recipient to acknowledge on the appropriate Data Sharing Form in the Annex of the PDPA Guide (PDPA Guide).


System Maintenance

Sun, 19 Jul 2015, 1pm to 4pm


All NPal2 services will be unavailable to staff and students during the maintenance.


Apologies for any inconvenience caused.
Please email to should you require further information or clarification.

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