Skip Ribbon Commands
Skip to main content
Sign In
Skip Navigation LinksNP Home > Computer Centre > Newslett > IT Newslett for Staff - Aug 2018
IT Newslett for Staff - Aug 2018
for StaffAug 2018

Restrict Access for Sensitive Documents

Microsoft Office allows you to restrict permission to access/edit the content in documents (Word), workbooks (Excel), and presentations (Powerpoint) with Azure Rights Management Service (RMS).


Staff are advised to encrypt Office document that contains sensitive information with RMS encryption before sharing the document with colleagues. RMS helps to limit the contents to only those who are authorized to access.


Click HERE for the guide on how to encrypt your Office documents for better data security.


Storing of NP Classified Data and Personal Data


NP classified data such as procurement documents, project proposals, meeting minutes and personal data must not be stored on the Public Cloud or Internet services.


Online services that may be used for classified/personal data are:

·  NP Staff Sharepoint

·  EasiShare

·  Online Email Archive


Online services that can be used for unclassified data, such as Teaching & Learning materials include:

·  MeL – teaching materials , assignments, quizzes

·  Office365 for Education – collaborate with Students/Staff

·  Google Apps For Education (GAFE) – assignments, student submissions

·  Vid – videos & photos


Staff may not use public online services such as Office365, GAFE to hold classified/personal data.


Outlook Alert when Sending E-mail to External Parties

When sending an e-mail to external parties or Student’s email address, you may notice an alert notification informing that the “These recipients are outside your organization” on top of TO field in your Outlook email.


This alert is to notify you to re-verify the recipient email address in case you have accidentally entered the incorrect name. The email recipient will not see this notification in the email they received.

Open-Source Software may not be FREE

All software installed and used on NP systems must comply with their respective software licensing terms. Staff must read details of the licensing terms of any open source or free software and accompanying extension packs when downloading them for use.

For Example
The Oracle VirtualBox Base software is FREE for all use. However, the Extension Pack is free ONLY for your Personal Use, Educational Use, or 30-days Evaluation. A license will be need to be purchased for other uses eg. application development and testing for real use.

Under PUEL -, it explicitly states that:


Please ensure you have read and understood the licensing terms and obtained the right licenses if necessary before installing and use them on NP systems.

Decommissioning of Network Shared Drive N:
To tighten our network security, the network shared drive N: has migrated over to EasiShare’s N-Drive. You may access NPal2 service links from EasiShare N-Drive in a similar folder format.


In addition, the NPal PeopleSoft nVision shortcut will be deployed to your NICE machine from 20 Aug 2018 onwards to ease access.

With the EasiShare N-Drive in place, the network shared drive N: will be decommissioned with effect from 1 Sep 2018.

System Maintenance


No scheduled maintenance for the month of Aug.


Please email to if you need further clarifications.

Last updated:
Best viewed at 1024 x 768 resolution with Internet Explorer 7+ & Mozilla Firefox 11+.
Copyright © Ngee Ann Polytechnic. All rights reserved.
535, Clementi Road, S599489.
Telephone: (+65) 6466 6555
Rate this website