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IT Newslett for Staff - Apr 2015
for StaffApr 2015

Protect Your Documents And Personal Data

In the last 3 months, there were 2 reports of personal data leakage in Singapore.

In the latest incident, more than 1,900 students' personal data were accidentally sent to 1,200 parents.

We can prevent such accidental exposure and lower the risks by protecting our documents before sharing.

For Microsoft Excel and Word documents containing personal data, we should always set the permission to restrict the access (read/ edit) using the Rights Management Service (RMS). Here is how to do it:

  • Steps to grant and change access rights for RMS-protected document > Steps to create a RMS-protected document Steps to grand and change access rights for RMS-protected document
  • What type of files and accounts can we use with RMS (Rights Management Service) > General Info on RMS

For files that you are sending to external parties, RMS will not be appropriate as they do not have NPNet accounts. However, you could protect the document by setting a password:
How to protect a ZIP file using password? > How to protect a Zip file using passwords

The password should be shared via a separate email or a separate medium, e.g. sms to the mobile.

You may also contact CC Support (Support@np.edu.sg) if you require further assistance.


Internet Use Policy

All staff and students are reminded NOT to download or upload unauthorised, unlicensed or illegal media contents such videos, music, games, software, etc, on campus.

This is as stated in the Acceptable Use Policy (AUP) clause:
7.5 Users shall not upload or download, send or post, enter or publish any content to the Internet that is objectionable or illegal under the Singapore Law.

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Free Up Space On Your Computer

Internet cached files, software installation logs and other temporary files can take up large amount of space on your computer. You can remove these unused files and other big system files by using the Disk Cleanup tool. Click here to find out more..

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System Maintenance

Sat, 11 Apr 2015, 9:30am to 12pm

RMS (Rights Management System) Service


Staff will not be able to create and view RMS-protected Microsoft Office documents during the maintenance.


Sat, 11 Apr 2015, 8:30am to 12pm

'M' Drive

Staff will not be able to access their 'M' drive during the maintenance.


Sun, 12 Apr 2015, 1pm to 4pm

NPal2

All NPal2 services will be unavailable to staff and students during the maintenance.


Sun, 12 Apr 2015, 11am to 5pm

Network

Both wired and wireless network access at Blk 23, 25, 27 and 31 will be interrupted during the maintenance.



Tues, 14 Apr 2015, 8pm to 10pm

GeBIZ and Government Intranet Services

GeBIZ and Government Intranet will not be accessible during the maintenance.


Apologies for any inconvenience caused.
Please email to Support@np.edu.sg should you require further information or clarification.

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